Even though the first email service was created 24 years ago, emailing is still the prevailing communication method. And today, more than half of the world’s population has an email account. Many of them use their email daily, some even on an hourly basis!
The reason is that we all are receiving emails constantly, and even some people get more than a hundred emails a day. And because of that, the importance of finding a way to organize email comes into play. If we aren’t careful, we may find an inbox with thousands upon thousands of emails, if that is not already the case.
Today let’s take a look at five steps to aid in email organization.
Clean Out Your Inbox
The first step of email organization is cleaning your inbox, as it’s what we first check. There are two ways to clean out your inbox:
- Purge the entire inbox
- Carefully check each email
While purging the inbox sounds drastic, but more than likely, you have emails that are several years old. So it can be safe to assume that you won’t be missing them after cleaning your inbox. But if you go the safe route, you should keep in mind that you will need lots of time to check each one, as you may have thousands of emails.
Use the Spam Filter
There are 3.4 billion spam emails sent out every day, so spam filters are more important than ever. And whether you are organizing emails in outlook or Gmail, you can use their handy spam filter. And it’s not as difficult as you think!
Usually, the big email providers take care of the obvious spam emails. You can also manually mark an unwanted email as spam to avoid any further emails from them. And if you are working in digital marketing, you may find http://emailoversight.com/faq/ very useful in keeping spam away.
Unsubscribe To Emails You Don’t Know
Nowadays, most websites will ask you to subscribe to them, and sometimes we do it unknowingly. If you are receiving many emails from companies or websites you don’t want, then unsubscribing is your best option. And it’s quite simple, as you only need to open one of the emails, scroll to the bottom, and click the unsubscribe link.
Condense All Your Emails
If you have several email accounts, don’t worry, as email organization is still possible! Most major email services allow you to link several other email accounts, even if they are not the same domain. Just be careful not to connect too many emails as you will receive emails from each of your emails.
Decide What To Do
Instead of reading an email and leaving it there, you should take action. If you have set up folders, send it to the corresponding folder, or if you don’t think you will need it, send it straight to the trash. This will avoid future inbox cluttering.
It’s Easy To Organize Email
By following these simple steps to organize email, you will live an inbox free life. But remember that you must be constant, as emails will never stop being sent to you. So be sure to check your email at least once a day.
If you enjoyed this post, be sure to check out the other tech-related posts. Without a doubt, you will find them instructive.